Thinking of moving your school to the cloud? Here’s what you need to consider

London CLC is experienced at supporting schools as they move to the cloud. Migrating your data and applications to a cloud-based service can certainly save your school money but, for greatest success, implementation needs to be staged. That’s where planning comes in. We work with schools on their long-term planning, to decide on what they want to achieve from a move to the cloud, to consider the impact on pupil learning and to think about staff CPD requirements.

Our expert, impartial tech support team is here to help!

Here are our top tips if you’re considering moving to the cloud.

1. Plan. And then plan some more

Planning for what the new cloud system is to be used for and how it will be used should be done at the very beginning to allow time to narrow down the options and compare the available cloud solutions.

2. Do a software audit

Do you know every piece of software that teachers use? It’s easy to miss things out. Ensure you have a clear idea of the extent of software in use and how you will manage the switchover – and what to do about any software or services that cannot be switched.

3. Communicate with staff

To keep everyone on board at what can be an unsettling time, it is important to manage expectations, communicate the process and vision and acknowledge there is up-front hard work to do to reach that place.

4. Focus on the pedagogy

Assess how the move will impact on learning and support pedagogy.

5. Make it permanent

People are creatures of habit so you will need to completely switch off the old way of working eventually but do give them some time to adjust. For example, suggest that the shared server will continue working for half a term while you move over.

6. Think security

Do a GDPR risk assessment and make sure parents have opted in. Consider your ongoing process for deleting data and removing users after they have left.

7. Consider benefits to pupils

Think carefully about what services are turned on for pupils – do you want them to use real-time chat or will it be a distraction? How are they benefiting from the move, such as easier access to collaborative tools?

8. Change Management

There will always be some initial hard work for staff to do with any change like this so it is important to emphasise the long-term vision and gains. For leading and supporting the change we like Kotter’s theory of change.

9. Offer positive messages

Emphasise the opportunities for saving on workload by using the cloud, such as reducing emails by making use of Google Chat for more immediate communication and cutting down on endless meeting planning emails by using shared calendars.

10. Get the right support

As a Google Partner and Apple regional training centre we’re well placed to talk schools through the options and we don’t try to sell a specific solution in order to make money on the transaction, as might be the case if you discuss the solution with a reseller of a specific service provider. With us, you can avoid the risk of choosing a service which doesn’t do what you want or which charges you for a specific feature you don’t need.

  • Give us a call on 0207 720 7514 or email [email protected] to have a chat with us about how moving to the cloud might benefit your school.
  • Sign up to our weekly newsletter to get edtech news and views, free resources and reviews direct to your inbox every Thursday lunchtime – including a weekly ‘give it a try’ app or tool recommendation.

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Does your school need a sustained programme in the use of digital technology to underpin your whole school aims and plans?

Our support package covers the following:

Professional learning

Teacher professional development which puts digital at the heart of teaching and learning

Pupil workshops

Engaging, practical workshops for your class, in your school, at our Clapham centre online

Creative technology projects

Engaging, immersive educational experiences with corporate and cultural partners

Consultancy & advice

Get tailored support from our expert team of teachers and technologists

Technology loans

Kit for every classroom

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Upcoming CPD

Summer primary school computing conference
Summer primary school computing conference

This event will build upon the Autumn computing conference by inviting subject leaders to reflect on their year in the role, sharing their successes and challenges. It will also introduce new ideas, tools and approaches through talks and practical activities led by members of the CLC team, with opportunities for attendees to share their own expertise and experience. Over the course of the conference activities will touch on the three main areas of the computing curriculum: computer science, digital literacy and information technology. We will also feature advice and examples illustrating the use of technology to support blended learning.

- 15:30
Computing subject leaders, Teachers...
Creative Arts, Digital and children – CLC meets More Than Robots online
Creative Arts, Digital and children - CLC meets More Than Robots online

Combining forces for the first time, the Connected Learning Centre and More Than Robots have created a session for teachers, youth organisations, researchers and policymakers interested in the digital provision of creative arts for primary aged pupils.


The Play Observatory - Prof. John Potter

“In their own words”: Westminster Abbey & CLC digital projects - Sian Shaw

Building (and maintaining) a city-wide primary arts curriculum to raise attainment - Kate Fellows

More to be added soon

This interactive and inclusive meet up will include inspiring examples of how technology can be used to support learning in music, visual art and drama in person and online at home drawing on our experiences as Tate Exchange associates and our partnership work with a range of cultural institutions.

This informal event is an opportunity to discuss real examples of what does/doesn’t work, meet colleagues from other sectors working on similar challenges and share useful research, news or updates

The morning will include case study presentations (details below) followed by a Q&A. There will also be an opportunity for a rapid sharing round for launches, project updates or requests for help and a short break to avoid zoom brain drain.

- 11:30
KS1, KS2
Subject leaders, Teachers...

Upcoming Special projects

The News Project
- 14:25

Special project in collaboration with First News Education

For a third year, building on two successful previous projects, we are once again partnering with the children’s newspaper First News, fellow member of the national Making Sense of Media and News Literacy networks. This special project with a literacy, PSHE and citizenship, as well as computing focus, highlights our specialist interest in this important aspect of digital and critical literacy.

The News Project will enable participating classes from year 5 to immerse themselves in news and current affairs using First News and the Bett award-winning First News iHUB, which will be provided free of charge during the school-based part of the project over a six week period. Under the guidance of their teacher, pupils will be supported in their development as a community of fully informed news readers. Classes will test their new critical skills and knowledge in the culminating virtual celebration event which will include a news competition and team-based critical literacy and editorial activities. After the event, schools will be able to use the resources from the day in their school.

The project will launch with an introductory CPD session for teachers to set the context, demonstrate resources and to plan for the school-based activities. 

Initial CPD session - Thursday 21st October 4pm-5.00pm. 

Project work undertaken in school - October and November.

Special event - Thursday 25th November 9.30am-2.45pm.

The Garden Museum

The CLC is once again partnering with the Garden Museum to offer a partnership project for KS1 pupils (primarily suited to Yr2). Located next to Lambeth Palace on the bank of the Thames, the museum has an inspiring collection that provides the ideal stimulus for young learners to explore the world around them.

Pupils will use technology alongside the museum’s collection to explore the wonderful world of seeds.

  • How are they planted?
  • How do they spread?
  • What is inside them?

 The Garden Museum has a large collection of seeds and tools that pupils will engage with.

These half-day sessions will take place at the Garden Museum.

There is a limited number of dates available, so please book early to avoid disappointment.

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